NORTHERN ARABIAN HORSE
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ANNUAL GENERAL MEETING 21st October 2012
NORTHERN ARABIAN HORSE ANNUAL GENERAL MEETING
13TH NOVEMBER 2011 -
THE BRIDGE INN, WALSHFORD, WETHERBY
Sarah Ashford, Melanie Gaddas-Brown, Nick Brown, Alison Douglas, Pamela Duker, Alan Duker, John Fox, Angela Johnson, Elaine Mann,
APOLOGIES FOR ABSENCE - John Fox expected to be delayed
CONGRATULATIONS - To Mr & Mrs Duker on their recent wedding
MINUTES 2010 - Previously circulated to membership via website and by email to committee, and available at the meeting for review - no business to carry forward for discussion
ELECTIONS 2011/12 -
2009 Pamela Gula-Walker and Wendy Marr retired and were re-elected to committee.
2010 Gill Williamson and Melanie Gaddas-Brown are due to retire committee. Due to family commitments Gill Williamson has requested that committee accept her resignation. Melanie Gaddas-Brown is re-standing for election and was duly re-elected.
2011 - John Fox and Nick Brown retire and are standing for re-election -
RE - APPOINTMENT OF OFFICERS
CHAIR/SECRETARY - Melanie Gaddas-Brown
TREASURER - Pamela Duker
SHOW SECRETARY - Wendy Marr
SHOW REPORT - To be decided - Assisted by - To be decided
DC - ADVERTISING 2012 Events - Elaine Mann
HEALTH & SAFETRY/STEWARDS - John Fox
SHOW ANNOUNCER - Nick Brown
SHOW GROUND PREP / STABLE MANAGER - Alan Duker
JUDGES HOST / GROUP REPRESENTATIVE / GENERAL ASSISTANT - Alison Douglas, Sarah Ashford, Angela Johnson
CHAIRS REPORT 2011
The fall in membership numbers continues to be a concern to this and all regional groups. People were now reluctant to become 'paid' up members of numerous organisations when money is tight. On a brighter note there still seemed to be a wish to attend shows and events that are hosted.
As this reducing membership trend has continued over the last 10 years or so, the 'Group' committee appeared to be evolving into an 'Events Co-ordinators' ran by volunteers, with limited financial support from a small group of 'Show Supporters'. The benefit to these members by way of reduction to entry fees at shows and events organised by the group.
The Group must consider the impact social media and networking and how this has impacted on membership numbers, as there is no longer a need to physically travel to catch up with people with similar interests. and this is evident with a growing 'on line' group presence( with 157 followers). This avenue has been developed by the Group in a very small way and would appear to be the way forward to increase involvement organically (Chair was desperate to incorporate this word during the meeting!) whilst leaving traditional 'supporters' route open to develop direct involvement with the group and to ensure continuation of the committee.
FINANCE REPORT 2011
Pamela Duker apologised as it was realised that the previous years set of income/expenditure had been printed out for the meeting, and will ensure that this information is forwarded to committee over the coming week, however from memory the Group was expected to be at break even or to have made a smaller profit than had been achieved in 2010, that is £473.08.
Alison Douglas thought that the reduction in membership had not been helped by the exclusion of the ability to join the group as part of a show entry, and lack of membership 'value'.
Chair recovered the reason that this decision was made by committee some years earlier, as the memberships received tended to be out of the region and was made to reduce the overall financial cost of entering the shows, resulting in lost income without gaining active members. The small number of current members all resided in the Northern Region.
Angela Johnson felt that if you became a member of a group, you should be willing to offer some support for the group whenever possible.
Fees are to remain the same for 2012 to reflect the current climate.
SPRING SHOW 2012
15th April 2012 - Venue Bishop Burton College, Beverley, Yorks.
Schedule draft is now ready with the exception of the Affiliation numbers and
Judges. Once confirmed can be this will be forwarded to the AHS for approval.
The show will use one main ring and will run straight through as per the
No overall Championships will be included in response to concerns from some
exhibitors about the need to remain at the show ground for a number of hours,
delaying some long journeys home.
Judges discussed and suggestions made. New judges are expected to join the
panel in 2012 with updated information from AHS expected in due course.
SUMMER SHOW 2012
17th June 2012 - Venue Bishop Burton College, Beverley, Yorks
Change of venue from Wetherby Racecourse, as a result of positive response to
Spring Show held in 2011, and some issues with the ground at Wetherby
raised in successive years by competitors and concern that Spring Show venue
was now 'out shining' the 'ECAHO' and 'HOYS' venue.
Schedule now drafted to take into account the use of two rings with ECAHO in
hand classes scheduled for the morning , followed by the HOYS ridden classes
in the afternoon to take place in the main indoor arena. This could be amended
as the number of entrants is taken into account, but as there are a number of
arenas available at the venue this is not seen as a problem.
It was proposed to section off part of the main ring to form a collecting area - this
will ensure that the DCs could operate effectively checking horses into the ring
whilst reviewing the general running of the ECAHO classes. In response to
some unsettling reading on certain arabian forums, as such committee
suggested that the Group seek to set a good example of conduct for showing in
Elaine Mann to organise DCs for the Summer Show 2012.
The second indoor ring will be used as a collecting/working in area - or would
become the second show ring if the weather becomes inclement.
The second outdoor ring would run in the same format, taking into account all
other inhand and ridden classes.
The requirement for additional outdoor PA system is to be taken up with the
college by Pamela Duker to see how with works with other 'events'
and it is expected that the announcer will be contacted by radio to make the
necessary calls as required.
ANY OTHER BUSINESS
Elaine Mann reported that the Group Show advert had been submitted to the
AHS for the 'Year Book' but we appeared to have missed the AHS advertising
deadline. The AHS also would not take show reports into the 'Year Book'.
Chair requested that the AHS be contacted as a matter of urgency to see if this
could be resolved or the editorial included as the Group had not had the benefit
of any editorial for some years and it was important that our exhibitors were
aware of our new and exciting plans for 2012 and what had taken place in
Angela Johnson offered to assist the Group in 2012 as she did not expect to be
able to show and this offered was happily accepted with Angela unanimously
co-opted onto the committee for 12 months.
Meeting closed 12.30 p.m
Next meeting for committee members proposed for Sunday 26th Feb 2012 at
11.00 a.m in the coffee lounge of the Bridge Inn, Walshford