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NORTHERN ARABIAN HORSE

Promoting Pure, Part bred, and Anglo Arabian Horses in Northern England

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Northern Arabian Horse Ltd

Northern Arabian Horse Ltd

Company Registration number Registered within the United Kingdom at Companies House as a non-shareholding company

Amended constitution 21st October 2012


MEMBERSHIP

1 Membership to the Northern Arabian Horse Ltd is restricted to acting members of the company committee, hereby refered to as the committee members CMs


2 Due to the ‘Non-profit’ nature of the company, there is to be no individual financial benefit to the CMs in respect of their membership or participation in their role as CMs to the company, outside previously approved expenses.


3 On line membership by way of Company website or social media sites hereby refered to as OLM.


4 OLMs membership is restricted to social media participation, and excludes membership of the Company. OLMs as such do not have any voting rights or rights of redress under the NAHL constitution, nor do OLMs claim any financial benefit in respect of the Northern Arabian Horse Ltd.


5 The CMs will reserve the right to decline an application for new Committee Membership. The applicant will be advised verbally and in writing by the Group Chair


6 The CMs will reserve the right to decline an applicaiton for new OLM or renewal of an existing online membership. The applicant/s will be advised following application by email or messaged response by the group website administrator


7 The CMs reserve the right to refuse or withdraw membership from any applicant or member found guilty in a court of law, of cruelty, neglect or negligence of animals in their care, or found to be acting in a manner that may bring the companys’ reputation into disrepute.

THE COMMITTEE MEMBERSHIP

The management of the Company shall be under taken by ‘The Committee Membership’.

7 The Committee shall consist of a Chairperson, Company Secretary, Show Secretary and Treasurer and up to 8 other Committee members.

8 A minimum of 5 members of the Committee must be present to form a quorum.

9 Where there are unfilled vacancies on the Committee a quorum may be formed when more than half of the Committee members are present.


10 Each year at the Annual General Meeting, upto one third of the CMs shall retire being those who have been longest in office. Retiring members shall be eligible for re-election.


11 The CMs must annually select the Chairman, the CompanySecretary, The Show Secretary and Treasurer following the AGM, from within their number.


12 The Chairman will not have a vote, except in any event when a ‘casting’ vote may be required.


13 The decision of the Committee shall be final.


14 The Committee are responsible for interpretation of the Rules and any other matter relating to the group not already covered by the existing rules. The Committee decision is final and binding on members of the group.


15 The Committee may formulate bylaws for the detailed running of the Company and elect sub-committees for any special activities of the Company, which the Committee may authorise.


16 The Committee shall have the power to co-opt a CM to cover a vacancy arising amongst members of the Committee. Any member co-opted onto the Committee in this fashion shall retain office until the Annual General Meeting when they shall be eligible to stand for re-election.


17 Only one member of a family (household) can stand and be an elected Committee member with voting rights. Another member of the same family can be co-opted on to the Committee but will not have voting rights.


18 If any Committee member does not attend one half of the Committee meetings held in a 12 month period, then they shall retire


19 CM are able to take up 'Directorships' of the company after three years service on the committee this may include a year of 'co-option' at the descretion of committee as befitting need 

MEETINGS

18 The Annual General Meeting shall be held between the months of October and November each year to transact the

following business:-

a) To receive and approve the Group’s Accounts from the previous year.

b) To vote for appoint new Committee members to fill vacant positions

c) To appoint an Auditor or Accountant


d) To deal with any business on the Agenda


e) To receive questions and suggestions from the OLMs for consideration by the Committee.


19 Notice to hold a General Meeting shall be posted on the Group Website and Social Media pages, with the ‘Open Invitation’ to attend from OLMs after giving notice to allow for catering, and shall include an Agenda for business.


20 Extraordinary General Meetings may be called by the CMs, or by submission of a written or multi emailed request to the Chair of the Company from at least one third of the CMs identifying the business to be discussed.


21 Upon receipt the Chair shall give all members 10 days notice of the date of the EGM and shall include in the notice an Agenda of business to be discussed.


22 Rules may be added to, deleted or altered by resolution passed at any Annual or Extraordinary

         General Meeting, if approved by at least 75% of the members present by show of hands, provided that such an amendment/alteration was included in the Agenda notice issued to all the membership prior to the meeting.

ACCOUNTS


22 The CMs must appoint, or approve to appoint a firm of accountants each year


23 The Draft Accounts of the Company shall be audited passed each year by the CMs at the AGM or immediately following the AGM prior to the submission to the appointed accountant, with the final accounts sent for sign off to the Chair of the Committee by the appointed firm.


24 The financial year of the Group shall commence on the 1st November and end on the 31st October each year


25 Invoices and expenses will be submitted to the Treasurer for payment.

.

CONDUCT OF BEHAVIOUR


26 The CMs have the right to decline entries to any of it shows or events to any

person(s) failing to comply with requests from its official officers, or volunteers, for

example car park attendants, stewards etc.


23 The Committee have the right to decline entries to any of the Companys’

shows or events to any person(s) where entry monies have been returned unpaid

by the entrants’ bankers at previous for previous events. The Committee may

invoice the entrant with any out of pocket costs incurred to the group with respect to

bank charges, telephone calls etc.

    The Committee also reserve the right to inform all other regional companys’

Show Organisers, including ‘The Arab Horse Society’ ‘ECAHO’ and ‘HOYS’ and any

other companys’ which they see fit, of the name and addresses of such persons to

avoid similar losses occurring elsewhere, and where appropriate and cost effective

may seek to take legal advice/action to recoup funds remaining unpaid.

Northern Arabian Horse Ltd

Company Registration number Registered within the United Kingdom at Companies House as a non-shareholding company


MEMBERSHIP

1 The annual subscription shall be £12.00 Single and £15.00 Family (2 Adults and 2 children

16 years and under as at 1st January), or such other sum as shall from time to time be

determined by the Committee.


2 Membership – Applications to the Company Membership Secretary. The Membership Secretary

will periodically supply an updated membership list for acceptance/vetting by the Company

Committee, as and when appropriate.


3 The Company Committee reserve the right to decline an application for new membership or

renewal of an existing membership. The applicant/s will be advised in writing of the Committee

decision by the Company Chairperson.


4 The Company Committee reserve the right to refuse or withdraw membership from any applicant

or member found guilty in a court of law, of cruelty, neglect or negligence of animals in their care,

or found to be acting in a manner that may bring the companys’ reputation into disrepute.


5 Membership subscription is made by way of an annual payment to the Company.

Payments become due on the 1st January.

A reminder letter will be issued to any member when their subscription is more than

3 months in arrears. If payment of membership is still outstanding as at the 31st March

the member will have their name removed from the Membership register.


6 Any member joining on or after 31st October shall be deemed to have paid their

subscription for the following year.

THE COMMITTEE

The management of the Company shall be under taken by ‘The Committee’.


7 The Committee shall consist of a Chairperson, Secretary and Treasurer and 9 other Committee

members, who must be members of the Company.


8 A minimum of 7 members of the Committee must be present to form a quorum.

Where there are unfilled vacancies on the Committee a quorum may be formed when more

than half of the Committee members are present.

9 Each year at the Annual General Meeting, one third of the members of the Committee

shall retire being those who have been longest in office. Retiring members shall be

eligible for re-election.


10 The Committee select the Chairman, the Secretary and Treasurer following the AGM, from

within their number. The Chairman will not have a vote, except in any event when a ‘casting’

vote may be required.


11 One Council Member of the Arab Horse Society, whether or not a resident in the Group’s

regional area shall be nominated by the Committee each year, to be member of the Committee

with a vote, unless one such Council Member shall already have been elected to the Committee in

the ordinary way.


12 The decision of the Committee shall be final unless over-ruled at a General Meeting of members.


13 The Committee are responsible for interpretation of the Rules and any other matter relating to the

group not already covered by the existing rules. The Committee decision is final and binding on

members of the group.


14 The Committee may formulate bylaws for the detailed running of the Company and elect

sub-committees for any special activities of the Company, which the Committee may authorise.


15 The Committee shall have the power to co-opt a member to cover a vacancy arising amongst

members of the Committee. Any member co-opted onto the Committee in this fashion shall retain

office until the Annual General Meeting when they shall be eligible to stand for re-election.


16 Only one member of a family can stand and be an elected Committee member with voting rights.

Another member of the same family can be co-opted on to the Committee but will not have voting

rights.


17 If any Committee member does not attend one half of the Committee meetings held in a 12 month

period, then they shall retire


MEETINGS


18 The Annual General Meeting shall be held in the month of November each year to transact the

following business:-


a) To receive and approve the Group’s Accounts from the previous year.


b) To vote for appoint new Committee members to fill vacant positions


c) To appoint an Auditor or Accountant


d) To deal with any business on the Agenda which the Committee need to bring to the attention of

the members.


e) To receive questions and suggestions from the members for consideration by the Committee.


19 Notice to hold a General Meeting shall be sent to members not less than 21 days before the meeting date and shall include an Agenda for business.


Notice will be given to any member by sending it by post or email to the address registered in the Companys’ membership records within the United Kingdom. If a member has failed to supply the Group with a current address that member shall not be entitled to receive any notice. Failure to give notice of a meeting shall invalidate the proceedings of that meeting, however representation by an individual member claiming non-receipt of notice, will not.


20 Extraordinary General Meetings may be called by the Committee, or by submission of a written

request signed by not less than 10 members, identifying the business to be discussed.

Upon receipt the Secretary shall give all members 10 days notice of the date of the EGM and shall

include in the notice an Agenda of business to be discussed.


21 Rules may be added to, deleted or altered by resolution passed at any Annual or Extraordinary

General Meeting, if approved by at least 75% of the members present by show of hands, provided

that such an amendment/alteration was included in the Agenda notice issued to all the

membership prior to the meeting.


ACCOUNTS


22 The Accounts of the Group shall be certified each year by the person appointed at the previous

Annual General Meeting. The financial year of the Group shall commence on 1st January each

year.

.

CONDUCT OF BEHAVIOUR

23 The Committee have the right to decline entries to any of it shows or events to any person(s)

failing to comply with requests from its official officers, or volunteers, for example car park

attendants, stewards etc.


23 The Committee have the right to decline entries to any of the Companys’ shows or events to any

person(s) where entry monies have been returned unpaid by the entrants’ bankers at previous

for previous events. The Committee may invoice the entrant with any out of pocket costs

incurred to the group with respect to bank charges, telephone calls etc.


The Committee also reserve the right to inform all other regional companys’ Show Organisers,

including ‘The Arab Horse Society’ ‘ECAHO’ and ‘HOYS’ and any other companys’ which they

see fit, of the name and addresses of such persons to avoid similar losses occurring elsewhere, and

where appropriate and cost effective may seek to take legal advice/action to recoup funds

remaining unpaid.


DISCLAIMER

The Group, its Committee or persons acting on their behalf shall not be held responsible for any

accident or injury to any person or property howsoever caused.

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